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The Benefits of Migrating to Office 365

Prior to Microsoft launching Office 365, updating to the newest version of a program was often costly and time consuming; Office 365 has vastly improved the process by offering a variety of benefits.

If you are thinking about migrating to Office 365 we have put together a short list of some of the major benefits of switching.

  1. Work anytime, anywhere. Office 365 provides web-enabled access to email, documents, and calendars and more on almost any device. Have the flexibility to work where and when you need to.
  2. Predictable monthly costs. Rather than spending a hefty, up-front amount for the latest version of a program, Office 365 utilizes a monthly fee structure that keeps you working on the most up-to-date programs at an affordable monthly fee.
  3. Built in security and compliance. For small businesses, staying secure and in compliance can take a large chunk of their resources, Office 365 has built-in features that can take care of this for you. All of your data can be stored securely on the cloud and available for you wherever you need it.
  4. Stay organized. Everything synchronizes for you; if you update a contact on your phone, or save a document on a PC, it will automatically update across all of your devices, including Macs, iPhones and Android devices.
  5. Licensing simplified. Rather than keeping track of who is using what version of a program with which license, you will now have the ease of having all users accessing the same version of each program and receiving updates at the same time.

Office 365 has plenty of bells and whistles but determining the right plan for your organization can take time. We have taken each of the options and broken them down into as easy to understand chart which we would be happy to go over with you.

Related: Office 365: Too Many Options

When deciding to migrate many companies consider working with a Managed Services Provider (MSP) to ensure that the transition goes smoothly and is as cost effective as possible.

There are many different options to consider and questions to answer if you are considering moving to Microsoft Office 365, we have several, experienced technicians on hand who can assist you.

Related: Managed IT Services in Dayton

Are you thinking about migrating? Would you like more information on how to get started? Contact us here or call 937.885.7272.

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Posted by Jack Gerbs in Recent Posts

Managed Service Provider (MSP) in Dayton

MSP stands for Managed Services Provider. What are the benefits of having an MSP?

  1. Predictable IT support costs
  2. Improved network security
  3. Less downtime, leading to more productivity
  4. Ongoing monitoring of you networks and systems
  5. Up to date and protected technology
  6. Access to highly trained IT professionals
  7. 24/7 support
  8. Peace of mind

A managed service provider is a company that provides IT services from servers, networks and specialized applications to companies and organization.

Rather than relying on a break/fix or on-demand method of restoring IT functions, managed service providers offer ongoing monitoring of a company’s networks and systems. Some examples of what an MSP may manage are data backup and recovery, network monitoring, managed firewalls, voice IP, and virtual private networks (VPN).

For many companies, entering into an MSP agreement with an IT company creates predictable IT support costs, and is an efficient way for companies to stay up to date on technology, as well as have access to highly trained IT professionals.

Quanexus offers our own MSP program – Q-Works. Q-Works is a complete managed services package, which means you will see increased performance, security and reliability immediately and at an affordable price.

Related: Managed IT Services in Dayton

Outsourcing your organization’s IT needs gives you the technical expertise you need so you can focus on your business.

Your business success depends on your IT infrastructure and the information and data it houses. A managed service provider, such as Quanexus will not only keep your network up and running, but also running effectively and efficiently.

If you would like more information about our MSP program, or to see if it is right for you, contact us here or call

937.885.7272.

 

Related: Choose a Company With Over 25 Years of Experience

 

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Posted by Jack Gerbs in Recent Posts

Office 365: Too Many Options

Have you thought about migrating to Office 365? Confused and overwhelmed by the options and information available? You aren’t alone.

Every day I have to explain what Office 365 is.

Microsoft has done a wonderful job of confusing everyone about the Office 365 platform.

In the old days (a few years ago), when we thought about Office, we thought about the desktop suite- Word, Excel, PowerPoint, etc. Today, Office 365 is an ecosystem including the desktop suite and online services that used to reside on servers, such as Exchange (mail server), SharePoint (collaboration tool), Teams, Skype and more.

To make things more confusing they have three product tiers- Home, Business and Enterprise. The features and user licenses vary among the three tiers. If you go to Microsoft’s web site, there are three separate pages you would need to look at to understand the different platforms, and at best, it is very confusing. We have developed a matrix to help take the confusion out the various products and tiers.

For most of our clients, the best platform is Office 365 Business Premium. This platform includes the Office desktop suite including: Outlook, Hosted Exchange (mail server), SharePoint and OneDrive (like DropBox). As an add-on to the Office 365 Business platform, we offer Barracuda’s Office 365 Essentials package. This backs up the Office 365 ecosystem to Barracuda’s network.

Related: Are your credentials being compromised? 

Two key features of the Barracuda platform are data archiving and discovery. The archiving feature backs up your data in a form that does not allow users to delete information. The discovery feature lets you search the archive for key words, phrases, names etc. These two features are becoming a regulatory requirement for many of our clients.

The Enterprise platform includes legal-hold and e-discovery. It also offers greater compliance controls based on Microsoft Information Protection technology. Information Protection allows you to classify your data, and based on how files are labeled, users will have restricted access on what they can do with the files.

Some examples of this are:
• Users may only be able to read a document. When the document is open, they won’t have the ability to copy and paste from it.
• Limited ability to email a file to someone else.
• Ability to retract/recall files that have been shared with someone else.
• Monitor the activity of someone trying to email a protected file to someone who should not receive the file.

Other enhanced security features include monitoring for accounts that may be at risk. If all your users are US based, you can prevent anyone from logging into the network that is not physically in the US. It will also show attempted logins from outside the US, which could indicate a user’s credentials may have been compromised.

Related: Microsoft Networking and Support

If you need help in understanding the different platforms and which one is right for your organization, our team is ready to help.

If you would like more information contact us here or call 937.885.7272.

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Posted by Jack Gerbs in Recent Posts

What is a Phishing Email?

Have you heard about phishing emails but you aren’t quite sure what they are?

Phishing emails attempt to get you to reveal sensitive information by disguising themselves as someone you can trust, such as a reputable company, your employer, or maybe your bank. The message usually has a sense of urgency to it to try to get you to act quickly or induce a feeling of panic.

The links they try to get you to click on typically contain malware meant to damage or disable your computer, which is why it is so important to think before you click.

Related: Get Your Copy of Our White Paper

Here is a list of a few ways to identify a phishing email.

  1. MISSPELLING OR WRONG VOICE If something just seems off about the way the email is written, or if you notice misspellings and bad grammar, this should be the first sign something is amiss.
  2. INTIMIDATION TACTICS It is common among these types of emails to use threatening phrases such as “your account will be closed” or “your payment is due today” in an attempt  to get an emotional reaction that will result in you falling for the scam.
  3. SUSPICIOUS LINKS If there is a link within the email you are not expecting, or seems strange, or is misspelled, just don’t click on it.
  4. NAME CHECK Is the email from someone you don’t know? Definitely don’t click on any links, or supply any information that is asked for from someone you aren’t familiar with.

What do you do if you suspect an email is a phishing attempt? Here are a few suggestions.

  1. JUST ASK In some cases, the easiest thing to do is to contact the person, or company the email is said to have originated from to attempt to verify its credibility.
  2. DON’T FALL FOR THE PRESSURE Take a minute to think before you click. Is this email legitimate? Does it make sense? Go through each of the points above before clicking on anything.
  3. HOVER If you are suspicious of a link within an email you can hover your mouse over the link to reveal the address it will direct you to. If is doesn’t match, or is a strange mix of characters, it may be malicious.
  4. MAKE THE CALL If you really can’t determine if the email is legit, or you accidentally click on the link, make the call to a professional, like Quanexus, for help.

Related: Consider Security Awareness Training for your whole team

How to spot phishing email infographic

Phishing email infographic

It is always safer and smarter to think before clicking than to get caught up in the urgency of the scam and risk infecting your computer.

Quanexus offers suggestions on other ways you can strengthen your security posture, along with real life stories of examples of what can happen, in our white paper. Download your free copy.

If you would like more information, contact us here or call 937.885.7272.

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Posted by Jack Gerbs in Recent Posts