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Feature Newsletter

Quanexus Q-News

This week we are featuring our current newsletter. In this newsletter we focus on Security Awareness Training, Long Term Digital Photo Storage, How Data Security Resonates with Customers, and What We Learned from the Equifax Breach.

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Posted by Charles Wright in Cybersecurity, Information Security, Recent Posts, Small Business, Wireless

Work From Home Collaboration Tools

Work From Home CollaborationToday we will look at two collaboration tools in Microsoft Teams that could make your work-group more productive. Microsoft teams offers many advantages over other collaboration tools, the first being many businesses may already have these tools at their disposal at no added cost, if they are already running Office 365 as an email client.

Microsoft Teams provides a rich environment for users working together remotely, but more importantly, the documents and data shared on the Teams platform are secured by the enterprise level security Microsoft is known for.

We want to highlight two tools that make the Microsoft Teams platform stand out against other collaboration tools. The first is the Messaging feature. Within Teams, a user can group chat or private message. If a user uploads a Microsoft document like an Excel or PowerPoint file, the file is stored within Microsoft Teams and can be edited by multiple users within the group. This makes for a seamless workflow from discussing the work needed in the group chat, to multiple users doing the work in the shared document. Collaborating on a native Microsoft document like Excel, within Microsoft Teams, works very well. There are no third party issues that can creep up in other collaboration tools.

 Source: microsoft.com

Another tool we think Microsoft does better than their competitor is their Meeting function. Team members can schedule and conduct virtual meetings within their work-group. The virtual meeting tool is robust with screen sharing, blurred background, and recording functions like other competitive tools. What makes Microsoft stand out is the closed captioning. Microsoft introduced live captioning, as well as captioning the recording of the meeting. Additionally, the text captioned in the recorded meeting is searchable! This makes for a highly productive tool if a team member misses a meeting and needs to go back through to find their project tasks. The team member can search for keywords around the project, or even their name.

Microsoft Teams Video ConferenceSource: microsoft.com

These tools live within the same workspace and can be accessed across PC, mobile, and web if needed. Most businesses are about a month into working remotely now. If your business is struggling to adapt to this change and looking for a solution that better fits your workflow, give us a call.

Quanexus IT Support Services for Dayton and Cincinnati

Request your free network assessment today. There is no hassle, or obligation.

If you would like more information, contact us here or call 937.885.7272.

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Posted by Charles Wright in Cybersecurity, Information Security, Recent Posts, Small Business

File Sharing Options While Working From Home

Work From Home File SharingAs more employees are working from home long term, business owners are making decisions on how to keep them working securely. Today we will discuss basic cloud storage options and file sharing across a team for collaboration.

Most businesses will already have a service in place they process email through. The two most popular are Microsoft with Office 365, and Google. Both of these services also offer file storage and collaboration tools within the business suite. Microsoft offers OneDrive and SharePoint. These tools enable users to store and share files in the Microsoft Cloud. They also offer collaboration tools for users to share editing or viewing restrictions to other users. Google offers very similar tools at the business class level.

These integrated services offer a high level of security and may not add a cost to the business if you are already paying for the email services. Some businesses are shifting from a physical server to sharing files across a cloud service now that working remotely is becoming the new normal.

Other users might be looking for an independent file sharing option. Microsoft and Google are still good options in this category as well. Google offers 15GB of storage for free, with monthly pricing structures that go up for more storage. Microsoft 365 Home offers 1TB of storage, plus Word, Excel, PowerPoint, and Outlook for $100 per year.

Dropbox is another option for large file storage. They offer 2GB free, then $10 per month for 2TB. For most users, Microsoft 365 home is the best option because of the added bonus of Word, Excel, and PowerPoint, but for sheer file storage, Google is the winner with 2TB for $100 per year.

These “big three” options in basic file sharing, are constantly changing their plans to add more users. There are many other file sharing services out there, but these three are recognized by the industry as trusted and secure.

Quanexus IT Support Services for Dayton and Cincinnati

Request your free network assessment today. There is no hassle, or obligation.

If you would like more information, contact us here or call 937.885.7272.

Follow us on FacebookTwitter and LinkedIn and stay up to date on by subscribing to our email list.

Posted by Charles Wright in Cybersecurity, Information Security, Recent Posts, Small Business, Virtualization

Microsoft Fighting COVID-19 Hacking

Microsoft Fighting COVID-19 HackingMicrosoft is tracking phishing and social engineering attacks and how they are adapting to the news of the world. With more users working from home and stress levels high, Microsoft says they are seeing an increase in successful phishing attacks. This increase opens more businesses up to attack and preys on our appetite for information in this uncertain time. A report out this week shows China, Russia, and the United States are being targeted the hardest by hackers. Hackers are not suddenly using new tools to attack with, but instead adapting existing tools to include COVID-19 keywords.

Below is an example of how hackers are using the same phishing methods but adapting them to Coronavirus news.

Phishing Campaign ChangesSource: Microsoft Security Blog

Microsoft says they are seeing around 18,000 malicious COVID-19 themed URLs and IP addresses per day. Hackers have always preyed on emotion, so we knew they would use the panic and thirst for information to capitalize on stealing data. This new information from Microsoft shows the adaptive tactics are working. More users are clicking on these links or attachments than they were before the pandemic.

The same tactics for avoiding phishing emails are still relevant. Think before you click. Just because the email appears to come from a reputable organization, doesn’t mean it does. Go to the source for the information instead of clicking a link. Make endpoint users aware of this new phishing tactic and reach out to Quanexus if your business has IT Security needs.

Quanexus IT Support Services for Dayton and Cincinnati

Request your free network assessment today. There is no hassle, or obligation.

If you would like more information, contact us here or call 937.885.7272.

Follow us on FacebookTwitter and LinkedIn and stay up to date on by subscribing to our email list.

Posted by Charles Wright in Cybersecurity, Information Security, Recent Posts, Small Business, Virtualization